I like the daily email in the morning with my set activities. I also use the Chrome extension. So when I am on my google account for my secondary business, I can still see what is on my "To Do" list.
Beyond that... time blocking is critical! Scheduled time to read and respond to emails. Being willing to call back people during set times, versus just answering every random call that comes in. Triage of importance of tasks and incoming distractions.
Most things are outside your control, but things in Pipedrive can be streamlined. I wrote this post to describe exactly one such setup: https://www.amitsarda.biz/post/pipedrive-setup-for-efficient-sales