New: Date fields now trigger Automations! 📆 🤖

Inês Batata
Inês Batata Admin Posts: 3,153 COMMUNITY MANAGER
2500 Comments Second Anniversary 5 Likes First Answer
edited July 28 in What's New #1

Why?

  • Build automations when date fields values change (Deals, People, Organizations)
  • Share date-related data from a trigger event into an action event (e.g. "Deal expected close date", a custom Person date field)
     

For whom?

  • All users with Workflow Automations (Advanced plan and above)
     

What can a user do?

  • Use default and custom date fields as triggers in automation conditions
  • Use default and custom date fields as 'merge fields' in automation actions

 

Still to come:

  • Relative date comparators (e.g. "earlier than 3 months")
  • Trigger a workflow based on the date value of the date field

 

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🧑‍🏫 Learn all about Workflow Automations with our Academy videos and from our Knowledge Base tutorials.

 

❓What's the first Workflow Automation that you're going to build using this new capability?

 

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Comments

  • Martin Pecha_2338
    Martin Pecha_2338 Posts: 191
    100 Comments Second Anniversary 5 Up Votes 5 Likes
    edited March 28 #2

    Finally, great news to hear! Looking forward to date-based trigger workflow - this will be gamechanger :)

  • Lukas Zischewski
    Lukas Zischewski Posts: 46
    edited February 24 #3

    How can you do automations with the [] bracket options?

  • Inês Batata
    Inês Batata Admin Posts: 3,153 COMMUNITY MANAGER
    2500 Comments Second Anniversary 5 Likes First Answer
    edited October 2020 #4

    How can you do automations with the [] bracket options?

    @Lukas I'm using a Mac, so in my computer it's Alt+8 to open a bracket :)

    How to use values of the trigger in text fields? Start typing an opening bracket [ inside a text field and you’ll be able to pick trigger values to be replaced later when the action is executed.

     

  • Dan Ellison_4135
    Dan Ellison_4135 Posts: 2
    edited March 28 #5

    What would really be great is to be able to trigger off an actual date... "If date is today then do this" 

    Is this possible?

    Could be useful for birthdays, anniversaries etc to set things into motion certain days before a due date to create activities.

  • Mike van der Valk
    Mike van der Valk Posts: 4,290 PIPEDRIVE PRODUCT MANAGER
    2500 Comments Third Anniversary 25 Likes First Answer
    edited November 2020 #6

    What would really be great is to be able to trigger off an actual date... "If date is today then do this" 

    Is this possible?

    Could be useful for birthdays, anniversaries etc to set things into motion certain days before a due date to create activities.

    @Dan Ellison this will come in the next updates, stay tuned!

  • Christian Ayala
    Christian Ayala Posts: 60
    10 Comments
    edited February 24 #7

    A little confused.  So this only works when a date field goes from empty to populated?  We cannot use a specific date to trigger yet, right? @Mike van der Valk @Inês Batata 

  • Mike van der Valk
    Mike van der Valk Posts: 4,290 PIPEDRIVE PRODUCT MANAGER
    2500 Comments Third Anniversary 25 Likes First Answer
    edited November 2020 #8

    A little confused.  So this only works when a date field goes from empty to populated?  We cannot use a specific date to trigger yet, right? @Mike van der Valk @Inês Batata 

    @Christian Ayala any change in the field. So it can be from empty to filled, the other way around or a date change. Triggers on the date itself is still being worked on and coming as well!

  • Gianluca Vandenberg
    edited November 2020 #9

    What would really be great is to be able to trigger off an actual date... "If date is today then do this" 

    Is this possible?

    Could be useful for birthdays, anniversaries etc to set things into motion certain days before a due date to create activities.

    The current constraints within the automation tool make it impossible for us to utilize it at all. What Dan is asking here is one of the simple things. It would make things so much easier if there was a plain open if this then that method, so anyone can create what fits their needs. 

     

    As an example, we want to notify our team members with an activity in an ongoing deal. This trigger should only go off when the active deal is before a certain point and if one of the custom fields (in the organization) is equal to 'so and so'. This trigger should go off on a specific date. Now, this is not possible for multiple reasons, the most frustrating one would be that you can't set conditions for both the deal and organization fields in one automation. 

     

    Hope you guys will be working towards something that allows full customization or at least a broader range of option. 

  • Mike van der Valk
    Mike van der Valk Posts: 4,290 PIPEDRIVE PRODUCT MANAGER
    2500 Comments Third Anniversary 25 Likes First Answer
    edited March 28 #10

    What would really be great is to be able to trigger off an actual date... "If date is today then do this" 

    Is this possible?

    Could be useful for birthdays, anniversaries etc to set things into motion certain days before a due date to create activities.

    Thanks for the feedback @Gianluca Vandenberg we're indeed working on those time triggers so what you are describing should be possible once that's live. Stay tuned and thanks for sharing and your patience!

  • Sales Manager_21720
    edited February 25 #11

    I have a question about this. So I have the opportunity of setting a trigger if a date field is updated, for example, "Contract closed" (in our case we used "has changed" or "is not empty" to fire the event). What I would like to do then is setting a "Contract End" date that automatically sets the value 36 months ahead of the closing date. 

    Is this possible somehow or will this be available in the future? So far I can only calculate a future date (lets say in 1 year) but this always takes the current date as a basis and not the date of the "Contract closed".

    So in short, can I calculate future dates that take other date fields as a basis?

  • Mike van der Valk
    Mike van der Valk Posts: 4,290 PIPEDRIVE PRODUCT MANAGER
    2500 Comments Third Anniversary 25 Likes First Answer
    edited February 2021 #12

    I have a question about this. So I have the opportunity of setting a trigger if a date field is updated, for example, "Contract closed" (in our case we used "has changed" or "is not empty" to fire the event). What I would like to do then is setting a "Contract End" date that automatically sets the value 36 months ahead of the closing date. 

    Is this possible somehow or will this be available in the future? So far I can only calculate a future date (lets say in 1 year) but this always takes the current date as a basis and not the date of the "Contract closed".

    So in short, can I calculate future dates that take other date fields as a basis?

    @Sales Manager currently this is not possible unfortunately :( I'll pass this suggestion on to our team though, thanks for sharing.

  • Nic Jurgens
    Nic Jurgens Posts: 1
    edited April 2021 #13

    Is there any idea of an expected release date for the following still to come items? These features are a huge need for my org, and will be a major boost for our functionality within Pipedrive once these features are live.

    • Relative date comparators (e.g. "earlier than 3 months")
    • Trigger a workflow based on the date value of the date field
  • Rémon_43142
    Rémon_43142 Posts: 1
    Photogenic First Anniversary
    edited June 2021 #14

    What would really be great is to be able to trigger off an actual date... "If date is today then do this" 

    Is this possible?

    Could be useful for birthdays, anniversaries etc to set things into motion certain days before a due date to create activities.

    Hi, 

    We are considering using Pipedrive as our CRM and I'm using a Trial Account so far. This option will be crucial for my sales sequence. I see its been 7 months, is the function live already?

  • Marcos Menéndez
    Marcos Menéndez Posts: 1
    edited June 27 #15

    Any update on this functionality?

    • Trigger a workflow based on the date value of the date field

    I guess it is the most common use case that we are all looking for